Privacy policy

This privacy policy sets out how Association of Chairs uses and protects any personal data we collect from you, or that you provide to us. Association of Chairs is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using Association of Chairs website, then you can be assured that it will only be used in accordance with this privacy statement.

Association of Chairs may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

The Association of Chairs website (www.associationofchairs.org.uk) is owned and operated by Association of Chairs, Registered Charity Number 1154293 Registered company in England No. 08287034. Our registered office is at 7-14 Great Dover Street, London, SE1 4YR. For the purpose of the Data Protection Act 1998, the data controller is The Association of Chairs.

How we collect information

We may collect information from you in the following ways:

  • When you sign up for membership.
  • If you register for an Association of Chairs programme and/or event.
  • If you register for an Association of Chairs newsletter.
  • If you request or download information or publications.
  • If you contact us with enquiries and comments.
  • If you complete a survey.
  • Through our use of Google Analytics cookies (please see the cookies section below).
  • Through our use of a Twitter widget.

What we collect

We may collect, store and use the following kinds of personal information:

  • information about your computer and about your visits to and use of the Association of Chairs website;
  • information that you provide to us for the purpose of registering with us;
  • information that you provide to us for the purpose of subscribing to our website services, membership, email notifications and/or newsletters.

What we do with the information we gather

We use this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal administration e.g. maintaining membership lists or a list of people attending an event.
  • We may use the information to improve our products and services
  • We may periodically send promotional emails about news, events, products, special offers or other information which we think you may find interesting using the email address which you have provided.
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, or post. We may use the information to customise the website according to your interests.
  • We sometimes enter funding agreements with third parties to offer free or discounted membership or events. We collate and share data that enables us to report to the third party on the take up and impact of such offers and to invoice the third party.
  • If you register for one of our events, we may share your name, organisation and role (but not contact details) with others who have registered or are attending the event. This is to enable more effective networking.
  • If one of our events is being delivered by a third party, we may share with the third party your name, contact details, and other details that enable the event to be tailored to your needs such as your role, your organisation’s name and income bracket and your dietary or access requirements. Your contact details will allow these third parties to contact you solely for the purpose of providing you with information relating to that particular event.
  • To comply with applicable laws.

Processing Association of Chairs members’ personal data

The legal basis for the processing of the personal data of Association of Chairs members and recent members is the legitimate interests basis as set out in Article 6 (Part 1f) of the GDPR.

We process data of the members and recent members of Association of Chairs to pursue our legitimate interests to maintain services to those who have chosen to join Association of Chairs as a member and to enable us to support the good of the charitable sector.

We consider that Association of Chairs members expect to be kept up to date by Association of Chairs to make them aware about relevant information, services and products, as well as good practice advice in order to help them carry out their chairing roles for charities.  We believe that Association of Chairs members have a reasonable expectation that Association of Chairs will process their personal data to deliver relevant information, products and services, to administer their membership and to undertake relevant research.

We will contact individuals during their membership of Association of Chairs and for up to two years after their membership ends for the purposes of administrative processing, providing relevant information for those involved in chairing charities or undertaking relevant research.

We have undertaken a Legitimate Interests Assessment and a balancing test to assess any potential negative impact on individuals’ rights as a result of Association of Chairs processing member data in this way and deem the likelihood or severity to be low.

We respect the wishes of our members and recent members and under GDPR any recipients have the right to request that they no longer receive communications from Association of Chairs.  If you wish to do so, please email info@associationofchairs.org.uk and inform us of your communication preferences which may include opting out of any further communication from Association of Chairs.  You can also unsubscribe from mailings at any time by clicking on the Unsubscribe link at the bottom of Association of Chairs emails.

Processing non-member personal data

Personal data of non-members of Association of Chairs is carried out on the consent basis as set out in Article 6 (Part 1a) of the GDPR whereby the data subject is asked to give consent to the processing of his or her personal data for one or more specific purposes.

Recipients may withdraw consent at any time by either unsubscribing (via the Unsubscribe link at the bottom of Association of Chairs emails) or requesting to unsubscribe by emailing info@associationofchairs.org.uk.

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website).

Controlling your personal information

Unless explicitly outlined elsewhere in this policy, we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting.  If you believe that any information we are holding on you is incorrect or incomplete, please email info@associationofchairs.org.uk as soon as possible, or write to us at Association of Chairs, C/o Charity Finance Group, White Lion Street, 15-18 White Lion St, London N1 9PG. We will promptly correct any information found to be incorrect.

Links to other websites

Our website may contain links to other websites of interest. However, you should note that we do not have any control over these websites. If you follow a link to another website, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Cookie policy

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The table below explains the cookies we use and why.

Universal
Analytics
(Google)
_ga
_gat
_gid
These cookies are used to collect information about how visitors use our website. We use this information to compile reports and to help us improve the website. The cookies collect information in a way that does not directly identify anyone. See Google’s overview of privacy and safeguarding data.
Disable
Universal
Analytics
ga-disable-UA-(number) The presence of this cookie prevents the collection of website usage information by Google’s Universal Analytics function. The cookie is created if you “reject” the collection of data via the cookie notice banner.
Cookie
consent
banner
gaoop_hide_info This cookie is used to determine if the cookie notice banner is automatically displayed or not. The cookie notice banner is not displayed if this cookie is present.
Access
control
wfwaf-authcookie-(hash)
wordpress_login_in_(hash)
wordpress_sec_(hash)
These cookies are used if you login to the website and are essential for its proper functioning. The cookies enable the website to detect logged in users and to grant them the correct level of access.

Changes to the Association of Chairs privacy policy

We may update this privacy policy from time-to-time by posting a new version on our website.  You should check this page occasionally to ensure you are happy with any changes. Changes will become effective on posting on this website. Your subsequent use of Association of Chairs website or submission of personal information to Association of Chairs will be deemed to signify your acceptance to the variations. This privacy policy was last updated on 08 December 2022.

Your rights

You may instruct us to provide you with any personal information we hold about you.  Provision of such information will be subject to the supply of appropriate evidence of your identity.

You may instruct us not to process your personal information for marketing purposes by email at any time.  In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.

Contact

Questions, comments, complaints or requests regarding this privacy policy or how your personal data is being processed by Association of Chairs are welcomed and should be emailed to info@associationofchairs.org.uk or sent to Association of Chairs, 7-14 Great Dover Street, London, SE1 4YR.

 

Last updated 30 November 2023 (address)